Showing posts with label Clinical Laboratory. Show all posts
Showing posts with label Clinical Laboratory. Show all posts

Checklist of Application Documents For A General Clinical Laboratory

This is intended for clinical laboratories under the jurisdiction of Center for Health Development 3. Always prepare a duplicate copy of all the documents submitted.

1. Notarized Application for License to Operate a Clinical Laboratory (this form)

2. List of Personnel

3. Photocopies of the following:
3.1. Proof of qualification of the medical and paramedical staff
  • Valid PRC ID
  •  Specialty Board Certificate of the medical staff
  •  Certificate of Training/ Record of Work Experience
3.2. Proof of employment of the medical, paramedical and administrative staff (Contract of Employment must be provided) 
3.3. Current Authority to Practice for government pathologists (AO No. 161 s. 2000)
4. List of Equipment/ Instrument

5. Location Map for the clinical laboratory building

6. SEC/ DTI Registration (for private clinical laboratories) OR Issuance of Board Resolution (for government clinical laboratories)

7. Quality Manual of Clinical Laboratory (to be fully implemented by January 2009)

8. Certificate of Participation in External Quality Assessment Program for the current year and EQAP results of the previous year's participation. (If the certificate is not yet available, please present a copy of the received application form together with the proof of payment)
  • Clinical Chemistry (LCP)
  • Hematology (NKTI)
  • Serology (SACCL)
  • Microbiology (RITM)Certificate of Participation in External Quality Assurance Program
 Please check also the following links:

Required Documents for Clinical Laboratory in the Renewal of License to Operate a Hospital (Updated on October 2012)


Applicant must first request relevant information and prescribed form from the Center for Health Development under whose jurisdiction the hospital is located.

All of the following documents for clinical laboratory section must be submitted before a license to operate can be renewed:
1. List of Personnel (use ANNEX A) 
2. Photocopies of the following:
Proof of qualification of pathologist and medical technologist
2.1 PRC ID
2.2 Board Certificate
2.3 Latest Certificate of Training/Seminar
3. List of Equipment, Reagent, Laboratory Ware and Materials for Specific Test (use ANNEX C) 
4. Quality Manual (changes only) 
5. Certificate of Participation in External Quality Assessment Program for the current year and EQAP results of the previous year's participation. (If the certificate is not yet available, please present a copy of the received application form together with the proof of payment)
5.1 Clinical Chemistry (LCP)
5.2 Hematology (NKTI)
5.3 Serology (SACCL)
5.4 Microbiology (RITM)
6. Notarized letter of intent to comply with the required blood service facility
7. Memorandum of Agreement, if not owned by the hospital

Upon filing of application, the applicant pays the corresponding fees for renewal of License to Operate to the Cashier of the Center for Health Development.


DOH-CHD3 Office Memorandum No. 2012-002: Serology NEQAS Participation



This memo is for all Clinical Laboratories in region 3 who failed to participate in 2011 Serology NEQAS, who still intend to provide HIV/AIDS, Hepatitis B and C, and Syphilis serologic testing for CY 2012.

In order for you to include the said serology testing in your services you are hereby given until March 31, 2012 to register at NRL-SACCL and submit your Certificate of Participation at CHD3 for processing of your license.

Note: Acceptance of registration by the NRL-SACCL is from March to June 2012.


DOH CHD3 Office Memorandum No. 2012-002

IFCC-APFCB-PAMET Workshop on Quality Assurance Program

The International Federation of Clinical Chemistry and Laboratory Medicine (IFCC), Asia-Pacific Federation of Clinical Biochemistry and Laboratory Medicine (APFCB), and Philippine Association of Medical Technologists, Inc. (PAMET) will conduct a workshop on quality assurance program on March 23-25, 2011 at the Crown Plaza Galleria, Ortigas Avenue.





Hosted by: pamet
The event will start on: 23 Mar 11 08:00
And will end on: 25 Mar 11 17:00


IFCC-APFCB-PAMET Workshop on Quality Assusrance Program

Source: Philippine Association of Medical Technologists, Inc.  For more info visit www.pametinc.org

An Alleged Army Major Trying To Steal Money From Owners Of Clinical Laboratories In Bulacan

By Jeffrey V. de Guzman

Introducing himself as a dear friend of Attorney Lutero of Bureau of Health Facilities and Services Division of the Department of Health, this alleged army major tries to rip off money from clinical laboratory owners in Bulacan. This unknown man identified himself as an army major to sell tickets to the unsuspecting owners. Apparently, he was forcing them to buy three tickets that cost 6,000 pesos apiece.

The first grievance came from the owner of San Roque Drug Testing Laboratory.  According to one of her staff, she received a call from a woman saying that her boss wants to talk to the owner.  The man introduced himself as an army major and a close friend of attorney Lutero, who happens to be the chief of BHFS.  The man said that attorney Lutero want to sell three tickets to her and his representative will deliver the tickets and collect the payment.

The CHD 3 office also received information that one owner of another laboratory in Bulacan actually bought one ticket already.  And last Friday (November 26, 2010), we received another complaint from the owner of a laboratory from San Jose Del Monte City.

An investigation is underway as of this writing. On behalf of the department, we want to inform everyone that no such solicitation has been authorized and other related activities are not permitted. Through this article, please be warned and be extra careful when dealing with people who are trying to associate themselves with Atty. Lutero or any member of the department.

We are calling on everyone involved to please help us in disseminating the information to stop this fraudulent incident from happening again.

Application Form For The Renewal of License To Operate General Clinical Laboratories In Central Luzon

Below is the copy of the application form for initial and renewal of license to operate a general clinical laboratory.  This can actually be downloaded from the DOH website.  The only difference is that the list of personnel and equipment must also be submitted for the renewal of license even without changes.

This is intended for clinical laboratories under the jurisdiction of Center for Health Development 3.  Always prepare a duplicate copy of all the documents submitted.


Application For License To Operate A General Clinical Laboratory in the Philippines -


Please see the latest checklist of application documents here



Hemoglobin Determination Methods in the Philippines

This article is intended to address the common violation of clinical laboratories with regards to haemoglobin determination.  Majority of the non-hospital based freestanding clinical laboratories specially primary categories do not even perform the test but a result is being released by multiplying a factor (0.333) to the hematocrit of the patient.  Poor patients, they are paying for the test but without knowing that it is actually not being done by the medical technologist involved.  Such thing is very unprofessional and with all the notices and warnings issued by the regulatory officers, this practice still exist.

The approved standard for quantitative blood  haemoglobin determination in the Philippines is by using the hemiglobincyanide (HiCN) or commonly known as the cyanmethemoglobin methodTo perform this method, blood is mixed with Drabkin's solution, a solution that contains ferricyanide and cyanide. The ferricyanide oxidizes the iron in the hemoglobin, thereby changing hemoglobin to methemoglobin. Methemoglobin then unites with the cyanide to form cyanmethemoglobin.  All forms of hemoglobin likely to occur in circulatory blood, with the exception of sulfhemoglobin, are determined. Cyanmethemoglobin produces a color which is measured in a colorimeter, spectrophotometer, or automated instrument.  The color is suitable for measurement in filter as well as in narrow-band spectrophotometers, because its absorption band at a wavelength of 540 nanometers is broad and relatively flat.  The color relates to the concentration of hemoglobin in the blood.  Standards prepared from either crystalline hemoglobin or washed erythrocytes and stored in a brown glass container and in sterile condition are stable for at least nine months (change 2%).

Since very few primary category clinical laboratory are equipped with hemoglobinometer  or a photometer, the regulatory officers consider manual methods which include the Haden-Hausse and Sahli-Hellige methods. In both methods, blood is mixed with dilute hydrochloric acid. This process hemolyzes the red cells, disrupting the integrity of the red cells' membrane and causing the release of hemoglobin, which, in turn, is converted to a brownish-colored solution of acid hematin. The acid hematin solution is then compared with a color standard.

This methods of determination of haemoglobin as haeminchloride (acid haematin) though not recommended because of their unreliability, are sufficient for routine examination provided they are properly done.

Below is the procedure for the Sahli-Hellige method.

Materials Required:
  • ·         Distilled water
  • ·         Sahli-helligehemoglobinometerkit containing:
o   Small bottle of dilute (approx. 0.1N) hydrochloric acid. Prepare this solution by adding 1 ml of concentrated HCl to 99 ml of distilled water. POUR ACID INTO WATER. Replenish this peri-odically–it must be of proper strength.
o   Graduated tube, with a scale on two sides. On one side is the percentage scale, and on the opposite side is the gram scale. The percentage scale reads from 0 to 170. The gram scale reads from 0 to 24.
  • ·          Pipette, marked at the 20 mm 3 level
  • ·         Stirring rod
  • ·         Color comparator, with a window in the side. On the right and left sides of this opening is the color standard for comparison. The center has an open slot to hold the graduated tube.  
Procedure 
  1. With a medicine dropper, place 5 drops of the 0.lN HCl in the bottom of the graduated tube. Place the tube in the color comparator.
  2. Using well-mixed venous blood or fingertip blood, fill the pipette to the 20 mm mark.
  3. Wipe blood from the outside of the pipette. Transfer blood to the Sahli tube. Note the time.
  4. Aspirate distilled water into the pipette two or three times and transfer these washings to the tube.
  5. Shake until the blood is well mixed and the tube is a uniform color.
  6. Add distilled water, drop by drop, each time mixing the solution with the stirring rod. Keep adding water and mixing until the color of the solution matches the standards on either side. Remove the stirring rod from the tube each time before com-paring. Natural light makes more accurate readings possible.
  7. Five minutes after time noted, read the result from the scale on the tube by noting the graduation mark at the lower edge of the meniscus. Read and report both scales.

Application for Renewal of License To Operate (LTO) of Non-hospital Based Clinical Laboratories in the Philippines

This is in accordance to Republic Act No. 4688 s. 1966, “An Act Regulating the Operation and Maintenance of Clinical Laboratories and Requiring the Registration of the Same with the Department of Health, Providing Penalty for the Violation Thereof, and for Other Purposes” and DOH Administrative Order No. 2007-0027: Revised Rules and Regulations Governing the Licensure and Regulation Of Clinical Laboratories in the Philippines.

Every clinical laboratory shall be organized to provide quality, effective and efficient laboratory services.  A checklist for licensure of a general clinical laboratory is available which may serve as a guide for self-assessment of the facility.  To access the tool click the link here.

The LTO shall be issued only to clinical laboratories that comply with the standards and technical requirements formulated by the BHFS.

The procedural guideline is as follows:
  1.  Filing of application begins on the first day of October until the last day of November of the current year. A ten (10) percent discount on the renewal fee shall be granted if a complete application is filed during this period.
  2.  Applicants can acquire the prescribed application form for LTO from the BHFS, CHD that has jurisdiction over the existing clinical laboratory, or at the DOH website (www.doh.gov.ph)
  3.  The accomplished form together with the necessary attachments is to be submitted to the CHD that has jurisdiction over the existing clinical laboratory.  Incomplete attachments would not be accepted.  Trainings and seminars attended must be of the current year.
  4.  The applicant shall be required to pay a non-refundable application fee for LTO upon submission of the accomplished form.
  5.  Renewal of license for compliant clinical laboratories shall be processed not later than five (5) working days after the expiration date of its license.
  6.  The LTO of a clinical laboratory shall be automatically cancelled without notice when it fails to submit a duly accomplished application form and to pay the proper fee on or before the expiration date stated in its license.
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